If you use your own private car for work you must register on our Greyfleet system prior to using the vehicle for official business use.
Any attempt to claim for business mileage before your authorisation date will not be processed.
Why are you required to do this?
Your employer has a legal obligation under the Health & Safety at Work etc Act 1974 to ensure, as far as reasonably practicable, the health and safety of all employees while at work. A vehicle is classed as a place of work and employers have an absolute duty of care to ensure the safety of anyone driving on their behalf and that others are not put at risk by any work-related driving activities.
You should inform the DVLA of any reportable medical conditions. If you are unsure which conditions need to be reported, click here for further information.
If you transport any work-related goods e.g. sharps, you must also follow all procedures for the carrying or safe disposal of those goods in line with the appropriate policies.
NHSBT Policies & Procedures
Please click here to access the drivers handbook
What information do I need?
To register your vehicle on the system you will need to provide us with a copy of the following:
| Driving licence scan | Insurance Certificate |
| Driving licence check code | |
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Please note we are unable to accept the insurance schedule, renewal notice or other documents as a substitute.
